Communications / admin assistant golf community (Full Time) - NAPLES FLORIDA, UNITED STATES

[GolfJobs]

Quail Village Golf Club | Naples Florida United states
Expires: April 28, 2026


Job Summary
We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. This role is essential in supporting daily operations and ensuring smooth communication with our Food & Beverage Department as well as our Golf Shop. The ideal candidate will possess a positive attitude, strong clerical & organizational skills, strong customer service, team player, be proficient in various software applications, and demonstrate excellent phone etiquette. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply.

Responsibilities

• Manage calendar of events and other Club information to Members and guests for both departments
• Creates event flyers, daily special emails, brochures, BEO's and other various Club materials.
• Website and mobile app assistance - help Members navigate how to make reservations, tee times and with login troubleshooting
• Supports the F&B department with Member reservations, reservation monitoring and waitlist processing for dining and/or events (received in-person, phone, email etc.)
• Operate phone systems efficiently, ensuring clear communication as well as taking messages for Members and employees
• Perform data entry tasks accurately to maintain up-to-date records.
• Assist with clerical duties including filing, photocopying, and scanning documents.
• Assists with marketing and social media
• Assists with pre and post event reporting which would include taking pictures at events
• Prep and assist with prospective tours and the new Member onboarding process
• Must be available on some weekends and/or holidays, as needed - schedule flexibility to maintain a 40 hour work week.
• Maintain organized filing systems for both physical and electronic documents.
• Proofread documents for accuracy and clarity before distribution.

Educational and Experience preferred, but not necessary:

• High School Diploma/GED
• Must be comfortable in a fast-paced, ever-changing environment.
• Outgoing and engaging personality
• Highly self motivated
• Must be willing to learn the Club's and Community by-laws, Membership plan and Rules and Regulations
• Knowledge with Jonas Encore, Canva, Outlook, Adobe photoshop
• Experience with calendar management and front desk operations is highly desirable.
• Familiarity with phone systems and professional phone etiquette is essential
• Strong computer skills with experience in data entry, clerical work, and Microsoft Office Applications
• Previous customer service experience, hospitality and/or club experience preferred.

Working conditions and physical requirements: The physical demands described here are representative of those that must be met by an employee to sucessfully perform the essential duties and responsibilities of this position.

• Employee is regularly required to stand and/or sit for long hours
• Must be able to talk and hear in person and by telephone
• Must use hands and fingers to operate,handle,or feel office equipment.
• Must reach with hand and arms
• While performing duties of this class, the employee is regularly required to work on multiple concurrent tasks with constant interruptions, use oral communication skills, interact with the Membership and staff.
• Move or lift objects up to 30 pounds.
• Must be able to climb,crawl,reach,stoop, kneel,crouch,crawl,push or pull.

Quail Creek Village Foundation is a drug free workplace. Pre-employment drug testing and background screening is required.

Quail Creek Village Foundation participates in the US E-Verify program; candidates and employee must be legally authorized to work in the United States of America.

We look forward to welcoming a proactive Administrative Assistant who can contribute to our team's success!

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Work Location: In person

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